Quinnipiac University

Frank H. Netter MD School of Medicine Billing, Withdrawal and Refund Information

The One Stop (formerly Bursar) manages the cashiering, billing, collection, student account services and student refunds.

Student Billing
Quinnipiac University utilizes an online billing system (e-bill). E-bills can be accessed via a WebAdvisor account (login required). You will receive an e-mail notification from the One Stop prior to the start of each semester advising you that your invoice is available.

Student Refunds
If your total aid exceeds the actual tuition and fee charges, the One Stop will process a student refund that can be used for additional educational expenses such as books, transportation, and room and board. Student refunds are processed after the start of classes each semester and you can sign up to have your funds directly deposited into your personal account.

Withdrawal and Refund Policy
You may withdraw from one or more courses during the add/drop period by doing so on Webadvisor. After the add/drop period, you must obtain and file a drop form at the Associate Dean and Registrar's office. If you wish to withdraw completely from the School of Law, you must submit a statement to that effect to the Associate Dean. Refunds are based on Quinnipiac University Policy and The Return of Unearned Title IV Funds as required by the U.S. Department of Education.

School of Medicine Refund Policy

The withdrawal process is initiated at the Registrar's Office by filing a withdrawal form, which must be finished in its entirety to complete the withdrawal process. For purposes of clarification, "withdrawal" includes medical leaves of absence and mandatory medical leaves of absence, and this refund policy shall apply in such cases. Please note: "withdrawal" does not include dismissals and suspensions, which are covered below.

Refunds are based on Quinnipiac University Policy and the Return of Federal (Title IV) Financial Aid Funds Policy required by the U.S. Department of Education.

The policies described below have been categorized into two groups:

  1. Quinnipiac University Undergraduate Refund Policy

  2. Undergraduate Policy on Withdrawing and Implications on Financial Aid

1. Quinnipiac University School of Medicine Refund Policy

The policy described below applies to students withdrawing from classes as well as those students effecting a complete withdrawal from Quinnipiac University.

Matriculation Deposit

A new student who has rendered the $100 matriculation deposit and withdraws from the University prior to May 15th will be entitled to a full refund of their matriculation deposit. Withdrawals occurring after May 15th will not be entitled to a refund of the matriculation deposit.

In all instances noted above, any balance on the student's account, less financial aid, will be refunded.

Tuition and Related Fees

Medical students who withdraw from any of their classes will be entitled to an adjustment of their charges for tuition and fees, as per the Quinnipiac University Tuition Refund Policy. Please see the tables for specific dates by which a student must withdraw to receive a tuition refund. Students must withdraw before each of the dates to qualify for the corresponding tuition refund.

The “Last Day for Late Registration/Schedule Changes" date referred to in the Quinnipiac University Tuition Refund Policy, is the “0%” tuition refund date in the tables below.

 

Semester 1, 2022-2023
Percent of Tuition Refunded Year 1 Year 2 Year 3 Year 4
Withdrawal before the first week of class: 100% Monday, August 1, 2022 Monday, August 8, 2022 Monday, April 25, 2022 Monday, May 9, 2022
Withdrawal during first and second week of class: 80% Sunday, August 14, 2022 Sunday, August 21, 2022 Sunday, May 8, 2022 Sunday, May 22, 2022
Withdrawal during third week of class: 60% Sunday, August 21, 2022 Sunday, August 28, 2022 Sunday, May 15, 2022 Sunday, May 29, 2021
Withdrawal during fourth week of class: 40% Sunday, August 28, 2022 Sunday, September 4, 2022 Sunday, May 22, 2022 Sunday, June 5, 2022
Withdrawal during fifth week of class: 20% Sunday, September 4, 2022 Sunday, September 11, 2022 Sunday, May 29, 2022 Sunday, June 12, 2022
Withdrawal after fifth week of class: 0% Monday, September 5, 2022 Monday, September 12, 2022 Monday, May 31, 2022 Monday, June 13, 2022

 

Semester 2, 2022-2023
Percent of Tuition Refunded Year 1 Year 2 Year 3 Year 4
Withdrawal before the first week of class: 100% Tuesday, January 3, 2023 Monday, December 5, 2022 Monday, November 14, 2022* Monday, November 28, 2022
Withdrawal during first and second week of class: 80% Sunday, January 15, 2023 Sunday, December 18, 2022 Sunday, December 4, 2022 Sunday, December 11, 2022
Withdrawal during third week of class: 60% Sunday, January 22, 2023 Sunday, January 8, 2023 Sunday, December 11, 2022 Sunday, December 18, 2022
Withdrawal during fourth week of class: 40% Sunday, January 29, 2023 Sunday, January 15, 2023 Sunday, December 18, 2022 Sunday, January 8, 2023
Withdrawal during fifth week of class: 20% Sunday, February 5, 2023 Sunday, January 22, 2023 Sunday, January 8, 2023 Sunday, January 15, 2023
Withdrawal after fifth week of class: 0% Monday, February 6, 2023 Monday, January 23, 2023 Monday, January 9, 2023 Monday, January 16, 2023

*Holiday week November 21, 2022 for M3 students does not count as instruction.

Please note that course fees may not be refunded or prorated under certain circumstances such as after the start of the semester.

The date of withdrawal for purposes of calculating the refund is the date on which the student makes formal application for withdrawal to the Registrar's Office, or, in the case of medical leaves of absence, the date the Associate Dean of Student Affairs in the Medical School approves the leave of absence. The refund schedule listed above is applied regardless of the reason for withdrawal, including medical reasons.

Refund Policy for Termination of Residency in University Housing

Resident students who withdraw from the university in total within the first two weeks of the semester or move-in, whichever is sooner, will forfeit 50 percent of the room and board, the room reservation deposit and an administrative fee of $100. Beginning with the third academic week resident students who withdraw from the university in total, or only terminate their residency in university housing, will forfeit 100 percent of the room and board charge, with the room reservation deposit applied to any outstanding balance.

Non-Resident Dining Plans

Non-resident students who withdraw from the university within the first two weeks of the semester will forfeit 50 percent of the dining plan cost, plus any additional dining dollars used. Beginning with the third academic week, non-resident students who withdraw from the university will be responsible for 100 percent of the dining plan cost.

Dismissals and Suspensions

A student who is either dismissed or suspended by the university for any reason during either academic semester will receive a refund based on the applicable refund percentage in effect at the time of the student's dismissal or suspension. In addition, a student who is dismissed or suspended will be charged all administrative fees and board fees as prescribed.

Payment Plan

Students using the university's payment plan who withdraw during the refund period should note that their forfeiture will be computed on the full amount charged regarding tuition and fees, and not on the amount remitted via the payment plan. In addition, the $75 service charge for using the payment plan will also be included in the list of charges. After the applicable refund period, the balance due under the payment plan will be due and payable on the date of withdrawal.

For more information, please contact One Stop at onestop@qu.edu

2. Policy on Withdrawing and Implications on Financial Aid

If a student officially withdraws from the university, drops out, stops attending classes, is dismissed or takes a leave of absence (medical or personal), the student will be subject to the following calculation(s):

  • The university’s refund policy for billing and institutional funds (described above)

  • The return of title IV funds policy for federal funds

Per federal law, the university is obliged to calculate and then return that portion of the federal aid that is considered unearned. Please note the Return of Federal (Title IV) Funds policy is separate from the university’s refund policy and therefore may not cover all institutional charges.

To officially withdraw a student must formally withdraw with the Registrar’s Office. Students seeking a medical leave of absence leave should also contact the Associate Dean of Health & Wellness. Complete the online withdrawal form

Return of Federal Financial Aid (Title IV) Funds Policy

The law defines that Quinnipiac must follow a prescribed formula to determine the amount of Federal Title IV funds a student has “earned” if they withdraw from the school. The Title IV programs that are covered by this requirement include: Federal Pell, Iraq and Afghanistan Service grants, Federal Direct Student loans, Federal Direct PLUS loans, and Federal SEOG grants.

The withdrawal date is determined based on either when a student:

  • Officially notifies the university of their intent to withdraw; or

  • Begins the university’s withdrawal process.

If a student does not officially withdraw, Quinnipiac may use either the student’s last date of attendance at an academic related activity or the midpoint of the period as the student’s withdrawal date.

If a student withdraws from one or more module courses, that partial withdrawal may result in them being considered withdrawn for the semester. Students are not considered withdrawn if:

  • They “successfully complete” one module and at least 49% of the countable days;

  • Are enrolled and completing coursework as a half-time student; or

  • Have provided written confirmation they will be registering for an additional course later in the same semester.

The following formula is used to determine the percent of unearned aid to be returned to the federal government.

Number of calendar days completed up to the withdrawal date divided by (÷) the total calendar days in the payment period/semester (minus any scheduled breaks that are a least 5 days long)

The results are then used to determine next steps:

  • If the student completed more than 60 percent of the payment period/semester/enrollment period, they earn all funds they were scheduled to receive (or not subject to the federal calculation).

  • If the full amount of the earned awards based on the calculation were not received, the student or parent may be able to receive those additional funds.

  • If they received more funds than they earned, the excess funds must be returned by Quinnipiac and/or the student.

If a student did not receive all the funds they earned, they may be eligible for a post-withdrawal disbursement. If the post-withdrawal disbursement includes loan funds, Quinnipiac must receive permission from the borrower before it can be disbursed. The offer will be made in writing and the student will then have 14 days to notify the University if they wish to accept the additional loan funds. Quinnipiac will automatically use the funds for tuition, fees, housing and meal plan charges as contracted by the school.

If Quinnipiac is not required to return the excess funds, the student must return the remaining amount. Any loan funds that a student received (or the parent for a PLUS loan) must be repaid in accordance with the terms of the promissory note.

If a student has an overpayment from a Federal grant, Quinnipiac is required to report the overpayment to National Student Loan Data System (NSLDS). The student is required to repay 50% of the amount of unearned grant funds or set up payment arrangements within 45 days from the date of withdrawal. The student must resolve the overpayment within two years with the OneStop Office or the U.S. Department of Education. If the student does not repay the overpayment in full or enter a satisfactory arrangement, on the 46th day they will lose Title IV eligibility. If a student fails to follow the payment arrangement, they will also lose Title IV eligibility.

Order to Return Title IV Funds When Withdraw

The following Federal financial aid funds are returned in the order listed per federal guidelines:

  • Direct Unsubsidized Loan

  • Direct Subsidized Loan*

  • Direct Graduate PLUS Loan

  • Direct Parent PLUS Loan*

  • Federal Pell Grant*

  • Iraq and Afghanistan Service Grant

  • Federal Supplemental Educational Opportunity Grant (FSEOG)

  • Federal TEACH Grant

  • Other Title IV Assistance

*Funds awarded to undergraduate students only

After the unearned funds have been returned for the above Title IV funds, the non-title IV grant funds may be subject to proration, i.e. state grants.

Timeframe for the Return of Title IV Funds

Federal regulations indicate a school must return unearned funds for which it is responsible as soon as possible but no later than 45 days from the determination of a student’s withdrawal.

The university will:

  • Initiate an electronic transaction informing the Department of Education to adjust the borrower’s loan account for the amount returned, initiate an electronic funds transfer to an account belonging to the student, or issue a check

The student will receive written notification from the Financial Aid Office regarding the results of the refund calculation requirements and the return of Federal Title IV Aid amounts.

Questions

 

Return of Institutional Funds and Private Educational Loans

When a student withdraws, Institutional need-based funds such as University grants and certain student programs will be adjusted based on the student’s withdrawal date. These funds are applied based on the University’s institutional refund policy.

In instances where a private educational loan was borrowed, we will work with the student or family to reduce the loan amount accordingly based on the amount charged by the university.

Revised 9/2022

Contact the School of Medicine

We’re always here to help provide additional information and answer any questions you may have.

Keep up to date with the latest information about the School of Medicine.

Quinnipiac Today Events Calendar