Quinnipiac University
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One Stop Student Administrative Services

Third-Party Billing and Payments

Quinnipiac considers a payment to be from a third-party organization when the payment is made by someone other than the student, family or Quinnipiac financial aid. Learn how to manage billing and payments from third-party companies or organizations, including what to expect for employer billing, corporate partnership discounts, veteran or active-duty military benefits, and outside scholarships.

What is a third-party payment?

A payment is considered to be from a third-party if the following three conditions are met:

  1. The third-party company or organization covers the student’s cost of attendance or the majority of the charges associated for the term.

  2. Payments are remitted directly to Quinnipiac. This means the student does not receive the payment from the organization in order to pay university invoices.

    Please note: Payments made directly to the student cannot qualify under a third-party payment method and are managed as standard payments.

  3. The student is provided with a letter from a company or organization indicating the maximum allowable tuition benefit for the academic year. In cases where organizations require us to send an invoice, the letter should also contain the organization’s contact information.

Students will be required to pay in full if the third-party fails to remit payment to the university by the Sunday of the third week of the semester. Students who do not remit payment for any past due amount will not be permitted to register for additional classes. Payments that remain outstanding for a period of time will be transferred to an external collection agency.

Third-Party Payments and Financial Aid

Students who apply for financial aid (file a FAFSA) through the university should notify the Office of Financial Aid of any third-party funding they expect to receive. The Office of Financial Aid is responsible for creating an aid package based on a student’s FAFSA information, merits entering the university, employer benefits, VA/military benefits, outside scholarships, etc. If you receive funding from an external source without notifying financial aid, it may cause a change in university/federal aid eligibility mid-semester.

We recommend reaching out to your respective financial aid office to notify them if you expect to receive third-party funding during the academic year.

Contact financial aid

Types of Third-Party Payment Organizations and Processes

Quinnipiac categorizes third-party payments into five categories:

  1. Employer billing and payments

  2. Corporate partnership tuition discount

  3. Veteran benefits

  4. Active-duty military benefits

  5. Outside scholarship payments

Learn more about each, including forms you need to complete to ensure payments are managed properly in the sections below.

Employer Billing and Payments

There are two types of employer third-party payments – deferred billing and direct billing.

Note: This does not include Quinnipiac Employee Tuition Benefits. Please contact humanresources@qu.edu for more information if you are an employee of QU.

Employer Deferred Billing

This payment method applies to students whose employers will remit payment upon receipt of the student’s final grades at the end of the term. Students should notify One Stop regarding this payment option, by completing the Employer Promissory Note and select “payment option A.”Students are required to attach a voucher or letter of credit for the semester at the bottom of the form. Students are required to make a down payment for 30% of total charges and a $25 deferment fee must be paid prior to the start of the semester. The remaining balance is due within 5 weeks of the last day of the semester.

Employer Direct Billing

This payment method applies to students who are provided with a voucher or letter of credit before the start of each term indicating that the employer will remit payment upon receipt of the invoice regardless of the student’s final grades. Students should notify One Stop regarding this payment option, by completing the Employer Promissory Note and selecting “payment option B.”. Students are required to attach a voucher or letter of credit for the semester at the bottom of the form. One Stop will send an invoice to the employer specified on the voucher or letter of credit prior to the beginning of the semester. Employers must remit payment within 3 weeks of the first date of the semester to prevent a financial hold on the student’s account.

Corporate Partnership Tuition Discount

Quinnipiac has partnered with various corporations to allow QU online students who are employed with one of our partnership corporations to receive a 10% discount on tuition charges.

For questions regarding new student eligibility, please reach out to: onlinedegreecompletion@qu.edu for undergraduate programs and graduate@qu.edu for graduate programs. Current students with any questions should contact onestop@qu.edu.

New students must verify employment through the admissions process. In some cases, the partnership allows for spouses and dependents to receive a discount. New students who are spouses or dependents of an employee who works for a partnership organization will be asked to provide proof of employment and a marriage certificate, birth certificate or adoption papers.

Returning students (partner employees, spouses or dependents) who are eligible should complete the Partnership Verification Form and provide evidence of employment with a corporate partner each academic year.

Please visit the Corporate and Organizational Partners page to learn how your organization can become a partner.

Veteran Benefits

This section is applicable to military, veterans and qualified family members who have served in the United States Armed Forces and are eligible for veteran’s education benefits.

Students who are eligible for any type of veteran education benefit should notify their respective office of financial aid. Learn more about military and veteran benefits:

GI Bill Benefits

Veterans, dependents or spouses eligible to receive GI Bill benefits must submit a copy of their Certificate of Eligibility at the beginning of each academic year to serve as proof of eligibility. To obtain an updated copy of your COE, please visit the VA website.

Once you have obtained an updated copy, please provide Quinnipiac the information by completing the Certificate of Eligibility Form.

Post-9/11 GI Bill

Veterans, military and qualified family members seeking to utilize the Post-9/11 GI Bill should determine their eligibility by applying for their Certificate of Eligibility (COE) through the Department of Veterans Affairs. Qualified family members must have the Post-9/11 GI Bill transferred from the service member or veteran. Eligible recipients will receive their COE, which must be provided to Quinnipiac’s Director of Veteran and Military Affairs (contact information below).

Yellow Ribbon Program

Quinnipiac University participates in the Yellow Ribbon Program. For more information, questions or concerns regarding eligibility, contact the VA or visit the VA website.

Veteran Readiness & Employment (VR&E, Vocational Rehabilitation) Program

Veterans participating in the Veteran Readiness & Employment (VR&E, Vocational Rehabilitation) program, should work with their respective VR&E counselor to ensure the appropriate steps have been taken to receive the education benefit. It is also recommended to notify One Stop (onestop@qu.edu) if you will be utilizing this benefit. VR&E counselors can send an email notification once a purchase order has been submitted on behalf of the student through the Tungsten database.

Questions

Need assistance with the VA education benefit process?

Please contact our Executive Director of Veteran and Military Affairs Jason Burke.

Active-Duty Military Benefits

This category applies to students receiving payments from a specific branch of the military such as the Army, Coast Guard, Navy, Airforce, etc. This does not include student veterans or students receiving benefits from the Department of Veteran Affairs. The Health Professions Scholarship Program (HPSP) program does fall under this category.

Students should complete the Outside Scholarship Notification Form if they wish to notify One Stop about their active-duty military benefits.

Students who anticipate receiving a semi-annual or annual scholarship payment from a source other than the university or those mentioned above fall under the Outside Scholarship category.

Students who receive outside scholarships must complete the Outside Scholarship Form and must upload their scholarship notification letter from the organization stating the total amount of the scholarship they are eligible to receive and the dates of disbursement.

Students receiving these payments should also contact their respective Office of Financial Aid. Please consult the contact information for the Quinnipiac Offices of Financial Aid webpage.

If you are uncertain which category your third-party payment falls under, or if you have additional questions about the options above, please contact the One Stop office for assistance.